All companies should pay their staff on time and accurately. Regular payments also constitute a significant part of attendance monitoring.
Time and attendance clocks represent shifts accurately. It helps employees and managers know when work starts and ends. Time clocks also help HR managers keep track of staff and monitor their work performance.
In fact, the only way to ensure that employees are working the agreed hours is by using a time clock app. It guarantees that they are working as agreed and being honest with their shifts. Here are seven reasons you need to equip the workplace with a time clock.
1. It automates repetitive, mundane tasks
A time clock automates tasks you often don’t have the time for. These tasks are mundane and time-consuming and include payroll, scheduling, and notifying employees of shift changes. Your app can create weekly schedules that are easy for everyone to follow. It can simplify tasks by coordinating peak periods during your business hours.
2. It helps reduce fraud
Employee time clocks eliminate the risk of stealing time. Depending on what kind you choose, it might use advanced algorithms to identify and record attendance. The latest time clocks use GPS to make sure your staff is actually at work when punching in.
Time clocks are invaluable in industries like mining, manufacturing, and construction, where team members are distributed over a large geographical area. Apps that use geo-fencing ensure that workers are present at the specific site.
3. It ensures legal compliance
Labor laws and requirements constantly change, but this is no excuse for a business to fall behind. Legislative changes on the federal and state levels are automatically pushed to the app, which sends users informative messages. Time clocks make staying compliant with county, state, and federal labor laws easier this way. They help keep employers and employees in the loop.
4. It saves time and money
Time clocks collect and calculate relevant data, saving HR employees time verifying extensive attendance data. Supervisors and managers don’t need to sift through hundreds of timesheets to do payroll.
Time clocks leave little room for human error because minutes are converted to hours automatically. Employees are paid for time worked – no more and no less. These tools minimize the risk of inaccurate calculations, otherwise costing the company a lot of money because correcting payroll errors is an extensive process. They also boost the HR department’s productivity levels.
You can integrate payroll with time clock software, making salary calculations and payment much easier for HR managers.
The reliable punch-in data will serve as proof refuting the claims of unpunctual employees. This will eliminate efficiency or productivity issues in the workplace.
5. It impacts efficiency positively
Time apps impact the efficiency and productivity levels of all employees positively. Employees can evaluate their own performance as they get immediate access to payroll data. They can deal with attendance issues when they receive accurate data, and managers can take measures to increase productivity.
6. It makes tracking overtime easier
Employers can identify areas where overtime often occurs because accurate employee attendance data is available to them. Time clocks help companies manage labor costs in the process.
They also make it easy to identify which employees are using the most overtime to get work done. Managers can assess the cost accumulated due to overtime. This helps them make sounder decisions, ensuring no one takes advantage of the company’s paid overtime policies.
7. It reduces absenteeism
Absenteeism leads to declining productivity by interrupting business operations constantly. Hard-working employees feel unmotivated when other employees are absent regularly. You can track employees who tend to be absent frequently using a time clock and take the corresponding measures.